Learning how to create an electronic signature has become essential in today’s digital-first environment, especially as more administrative processes shift toward online systems. Beyond business documents, electronic signatures are now widely used in day-to-day operational activities, including vehicle handovers at dealerships, workshops, and rental companies.

Electronic signatures offer a faster and more efficient method compared to manual processes. Tasks that once required physical meetings, printed documents, and paper-based archiving can now be completed entirely through a mobile device or laptop. For companies that manage vehicle handover processes, this becomes a practical way to accelerate workflows without relying on time-consuming manual paperwork.

What Is an Electronic Signature?

Before learning how to create an electronic signature, it’s important to understand what an electronic signature in image form actually is. A simple electronic signature, or e-signature, is a signature created as an image file (usually PNG or JPG), which is then placed onto digital documents such as PDFs or online forms. This can be generated from a scanned handwritten signature or drawn directly on a smartphone, tablet, or laptop.

This type of signature is different from a certified digital signature, which uses encryption technology and formal digital certificates for identity verification. While certified digital signatures offer higher legal strength and are suitable for high-value transactions, image-based electronic signatures prioritize practicality and ease of use for daily operational needs. Although simple e-signatures do not use cryptographic systems, they are sufficient for many internal or administrative documents.

In the automotive industry, simple electronic signatures are preferred because they are fast, flexible, and easy to use for both field staff and customers. For tasks such as vehicle handover, BAST completion, unit condition inspection, or receipt confirmation, image-based e-signatures are more than adequate. Businesses do not need additional equipment or complex verification steps, resulting in a more efficient and responsive workflow.

Electronic Signature Feature in the HANDO Application

HANDO is a customizable vehicle handover and inspection application designed to fit your business workflow. Unlike rigid, conventional handover systems, HANDO offers a modular, flexible, and customizable structure that allows companies to digitize operations without building a system from scratch. You can tailor forms, process steps, and inspection flows according to your operational needs.

One of HANDO’s most helpful features is its built-in e-signature tool, which significantly accelerates the vehicle handover process. With this feature, field teams and customers can sign documents directly in the app—no printing or scanning required. This means that creating a digital signature for vehicle handover documents becomes much easier, as users simply draw their signature within the system.

Also Read: Understanding What a Fleet Management System Is and Its Functions

How to Create an Electronic Signature in the HANDO App

1. Select the Assigned Vehicle

Start by selecting the vehicle unit assigned to you. This ensures that the entire inspection and handover process is carried out on the correct vehicle.

2. Review Vehicle Data

Before starting the inspection, review the vehicle data such as license plate number, unit type, and more. Ensure the information is accurate to avoid errors in the final handover report.

3. Conduct the Vehicle Inspection

Perform the inspection according to the checklist provided in the app. You can assess interior, exterior, and engine conditions and upload supporting photos directly from your phone.

4. Review Inspection Results

Once the checklist is complete, review all entered data. Make sure each item has been inspected. If any information needs correction, you can edit it before moving to the signature stage.

5. Create the Electronic Signature

At this stage, HANDO’s digital signature feature allows you or the customer to sign the document directly from the device. Simply draw the signature on the screen, and the system will save it as a valid e-signature for the handover report.

6. Submit the Report

Once everything is verified, click Submit. The app will automatically generate a complete handover report—including inspection data, supporting photos, and the electronic signature. The report is securely stored within the system and can be accessed anytime as an official proof of transaction. The inspection data will also be sent to the designated email.

Also Read: Online Vehicle Handover App Development for the Automotive Industry

Understanding how to create an electronic signature is crucial for businesses aiming to streamline and simplify the vehicle handover process. Switching from manual signatures to e-signatures helps companies save time, reduce paper usage, and ensure records are neatly organized and secure.

For a more practical and integrated experience, automotive businesses should consider using applications like HANDO. With its built-in electronic signature feature, HANDO allows both teams and customers to sign documents directly in the platform—without any additional manual steps. Combined with its modular and customizable workflow, HANDO is an ideal solution for rental companies, workshops, dealerships, and vehicle logistics businesses that need a fast, secure, and standardized digital handover process.

If you need more information about this vehicle handover application, feel free to contact our team. The HANDO team will be happy to assist you.